Virtual Assistant. Virtual Business Manager. Online Business Manager. Everyone keeps suggesting you find yourself one and you find yourself wondering "how would they ever be able to help me?" The challenge is, even though you know you desperately need the support, it doesn’t feel clear what that would look like or how you would ever find a person you could trust with your life and your business. There is a simple process to support you in identifying tasks you could outsource, which will also reveal how many hours you could save by outsourcing them.
Step 1: Daily Task List. Create a list of all the tasks you carry out on a day-to-day basis to keep your business running. List every single one. It's a cathartic exercise and you will find yourself thinking "no wonder I feel the way I do".
Step 2: Track Your Time How much time do you spend on each of the tasks on your list? Commit to tracking time for a week. Keep a note in your calendar as you do them, or take five minutes at the end of the day to capture the time.
Step 3: Categorise your Tasks Sort your tasks into the following categories; 3.1 Tasks only you could do. 3.2 Tasks you love but know you are spending too much time on them. 3.3 Tasks you really don't love and would like to outsource to someone else. 3.4 Tasks someone could be doing for you Step 4: Calculate the number of hours you could save by outsourcing
You are now looking at a list of tasks that will provide you with an eye-opening overview of just how much support you need. Tasks listed in 3.2, 3.3 and 3.4 are tasks you could outsource to your VA. Once you've done the calculation of time, you will better understand how much time you could save yourself.
Step 5: Hand the list to your newly appointed VA
With the support of a Virtual Assistant; you are able to free yourself of the admin overwhelm, focus on scaling your business and follow up on leads that actually provide ROI. You might even, finally, be able to spend a little more time to be more present with your family and friends. A Virtual Assistant, Virtual Business Manager, or Online Business Manager can support you in more ways than you realise.
To help you structure your thoughts around what you could be outsourcing, here are a few examples;
Executive Assistant Support
A VA’s role often resembles the responsibilities of an Executive Assistant which would include diary and inbox management, arranging meetings, taking minutes, booking travel and hotels, and anything else that ensures your professional life runs more efficiently. Personal and Lifestyle Support
A virtual assistant can also support you with any personal tasks ranging from booking appointments, restaurant reservations, supporting home renovation projects, organising family holidays or purchasing personal gifts. Marketing and Social Media
Your Virtual Assistant can support you with your social media and email marketing. Too many LinkedIn, Instagram or Facebook messages? Your VA can also professionally engage with your contacts, highlight any leads, and promote what you do to your audience. Business Administration
Your Virtual Assistant can support you by maintaining contact lists and updating your CRM, typing reports, and data entry.
Event Management
Your Virtual Assistant can support arranging and the smooth running of an event. I hope you find this really helpful and if you need more support in ascertaining what you could delegate and how you could start working with a Virtual Assistant, book a free 30-minute consultation and we can have a chat about how CAVA Executive could support you and your business.
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